By viewing the Courses Dashboard in your platform, view various statistics and graphs comparing the statuses of learners enrolled in your courses.
On the main reports page, find the Courses Dashboard section, then press the View button.
There are two common ways to navigate this dashboard. View a summary of all of the statistics and graphs for several courses at one time. This will be more of a general summary and comparison view. Alternatively, view statistics and graphs related to a specific course.
Download this dashboard as a PDF by pressing the corresponding button in the top right corner of the page. Additionally, export the data of the dashboard in XLS format. Press the arrow icon in the top right corner of the page. A download will automatically begin.
Viewing All Courses in the Dashboard
By default, the dashboard shows stats related to all courses in your platform with at least one person enrolled. If you’re viewing the report as a Power User, you will see only courses to which you have visibility. At the top of the dashboard, when the root branch is selected, view a summary of various numbers, including:
Enrollments. This is the total number of enrollments of all of the users in the root branch and sub-branches into any course in the platform. Enrollments are counted on a user-to-course basis, so a user that is enrolled in five courses will be counted five times.
Completed, In Progress, or Not Started. This is the total number of course enrollments in which users have the Completed, In Progress, or Not Started status. Enrollment statuses are counted on a user-to-course basis, so a user that has a status of In Progress in three courses will be counted three times for that number.
In the Participation at a Glance section, the donut chart displays the courses with the highest number of enrollments. For each course, the size of their portion in the chart depends on the total number of users enrolled, regardless of the course status for the enrolled users.
Hover your mouse over a course’s portion of the graph to view the enrollment statistics related to that branch. By clicking on the course’s name in the chart, the dashboard will then display graphs and statistics related specifically to that course (see the section below).
In the Percentage of Course Statuses by Month section, view the percentage of learners enrolled in courses on a month-by-month basis. Learners appear in a month’s bar if they were enrolled in a course that month. So, if John Learner was enrolled in a course in July 2022 but was still enrolled in the course in September 2022, he will only appear in July’s bar in the chart.
By hovering your mouse over the month’s bar, view the total number of users enrolled that month divided by their current status in the course.
In the Courses section below, view each course in the platform with at least one person enrolled. In each course’s row, view the course’s name and code, the type of course (E-Learning or ILT (Instructor-Led Training), if the course requires an E-Signature, and the total number of users enrolled in the course (specifying the total number of users with the Completed, In Progress, or Not Started status in the course). Click on the course’s name to be redirected to that course’s dashboard view (see the section below).
Viewing One Course in the Dashboard
To view one course in the dashboard, click on the course’s name or item in any of the widgets that appear in the dashboard, which will automatically reload to show information related to that specific course.
In the Course Progression section, the donut chart displays the percentage of users in the course that have a specific status: Not Started, In Progress, or Completed. The percentage is calculated by the number of currently enrolled users with that status divided by the total number of users currently enrolled in the course.
In the Percentage of Course Statuses by Month section, view the percentage of learners enrolled in the selected course on a month-by-month basis. Learners appear in a month’s bar if they were enrolled in a course that month. So, if John Learner was enrolled in the course in July 2022 but was still enrolled in the course in September 2022, he will only appear in July’s bar in the chart.
By hovering your mouse over the month’s bar, view the total number of users enrolled that month divided by their current status in the course.
In the Users section below, view a list of the users currently enrolled in the course, with each user’s row displaying the username, first and last name, current course status, enrollment, and completion date, the total amount of time in the course, the time and date of the user’s last course access, and the score (if applicable).
Using Filters in the Dashboard
If you want to apply filters to the data displayed in the dashboard, press the filters icon in the top left corner of the page. In the slideout menu that appears below, flag a time frame to apply, or flag the Custom option in the Time Frame section to a select specific date range.
You can also flag the Hide Deactivate Users option in the Deactivated Users section to remove any users currently deactivated in the platform from the data calculations, so the data appearing in the dashboard will only be applied for currently activated users. Once you’ve selected your filters, press Apply Filter. The dashboard will automatically refresh to show the updated data with the filters applied.
